BeOne | Ocean Freight Management Software Be One

BeOne’s Ocean Freight TMS software is the simple and effective answer to the needs of maritime shipping agents, both in FCL and LCL mode, and NVOCC.

The power of the application is assured by Nova Systems, an IT company that collaborates with the most important partners of the sector.

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OCEAN FREIGHT
SOFTWARE - TMS

Now it is possible to enter maritime bills of lading in BeOne and send them in seconds to INTTRA. And there’s more: thanks to the integration of Ocean Freight TMS with the Shipping Agency module, BeOne is also directed at port and maritime agents. What does all this mean? The end result is a reduction of possible errors and guaranteed time saving.

Read on and find out about all the advantages of BeOne’s
Maritime Transport Management System (TMS)

The option of displaying the merchandise divided by the various destinations.

The option of scheduling the voyages of ships of the various companies and the option to publish them directly on the website.

The display of a single data grid of all the most important shipping information. The grid can also be personalised.

The option of issuing any document regarding the House Bill of Lading (HBL) formalities: bill of lading instructions, customs measures, advance requests, documents transfer etc.

Various search filters to easily identify the shipment through the references provided by the client: invoice numbers, container numbers, recipient etc.

Availability of the main data immediately on the grid on the following: sender, recipient, departure port, arrival port, departure and arrival data, type of merchandise, quantity of transported merchandise.

Archiving of documents issued and those received.

Thanks to the integration with INTTRA it is possibile to send the bills of lading directly from BeOne. Discover more here

Sending of messages to various agents and correspondents through EDI.

FCL and LCL, with Ocean Freight TMS, you can manage all the shipping phases

BeOne’s Ocean Freight TMS module is aimed at maritime shipping agents, both in Full Container Load (FCL) and Less than Container Load (LCL) modes and to NVOCC consolidator shipping agents. The administrative database allows all the goods transport phases to be followed through the ““Maritime operational"” and ““Maritime groupage”” modules.

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Ship voyages and positioning function

Thanks to BeOne, it is possible to manage the positioning of containers and the ship voyages of maritime companies can be entered. It is also possible to indicate the Transit Time, the departure dates of the various ports at which the ship calls, manage the trans-shipments with the indications of the various feeders .
With the “Ship voyages” function, shipping agents can schedule all the future departures of the various companies, for the various destination ports. It is also possible to publish the information directly on the website after implementing it. In this way, the information is immediately visible to clients, which can thereby organise the collection of the merchandise, based on the departure dates of the various ship voyages.

It is possible to request the positioning of one or more containers to one or more suppliers, through BeOne's "Positioning" function. Each supplier can be combined with the individual container loading/unloading points.

Shipping agents can also make available to their clients, on their own websites, the ship voyages data, ship departures, the ports where the ship will dock, the CUT OFF periods and the voyage frequency T/T Transit Time.


Documents generation

With BeOne’s Ocean Freight TMS, it is possible to print and/or send via email (with the option of attaching additional archived documents on the case) the following documents:

  • • NOTICE OF SHIPMENT;
  • • POSITIONING ORDER;
  • • BOOKING REQUEST TO THE COMPANY;
  • • ADVANCE REQUEST (to carry out the custom clearance of the merchandise);
  • • BILL OF LADING INSTRUCTIONS;
  • • HOUSE BILL OF LADING;
  • • REQUEST FOR CUSTOMS OPERATIONS PROVISIONS;
  • • FCR (confirmation of acceptance of the merchandise)
  • • MANIFEST

Thanks to BeOne, the following are also possible:

  • • Through the cross docking function, it is possible to follow the goods on loading and unloading, position them in a predetermined area of the warehouse, enter anomalies and print any discrepancies;
  • • The immediate availability of all the most important data on the grid: sender, recipient, departure port, arrival port, type of merchandise and quantities;
  • • With the “Search” function, we can quickly identify our shipments through the booking number, container number, bill of lading number, ship voyages number, data etc.

Nova Systems and INTTRA a strategic partnership for shipping agents.

Nova Systems and INTTRA, one of the leading suppliers at the global level of e-commerce solutions for the sea-going transport sector, have come together to simplify and improve the work of maritime shipping agents and NVOCC. Through the integration of BeOne with INTTRA, sector operators can connect to the most important carriers in maritime traffic.

The agreement enables the flow of data and information between suppliers, shipping agents and maritime carriers of all sizes to be streamlined. Now it is possible not only to enter and print bills of lading in BeOne but also send them in a few seconds to INTTRA through the Electronic Data Interchange (EDI). This simplification will significantly change the way shipping agents work thanks to the advantages that enable companies to be even more competitive in a market in continuous and constant evolution.

Send bills of lading directly by data transmission

Now it is not only possible to enter and print the bills of lading in BeOne, but also, through Electronic Data Interchange (EDI), send them in a few seconds to INTTRA, one of the main global suppliers of e-commerce solutions for the maritime shipments sector.  Through INTTRA, shipping agents or NVOCC can be connected to the most important carriers in maritime traffic.

Through the “Maritime groupage” module, it is possible to consolidate the various Houses by grouping them by destination port. The software enables a constant global view to be obtained of the Houses that are yet to be consolidated, indicating in real time the cases that need to be managed. From the Manifest, it is possible to print all the documents required for the export/import of the merchandise.

Finally, with BeOne, the bills of lading (House Bill of Lading – HBL) can be issued.

The technical specification of the
Ocean Freight TMS module

Read the technical specifications of the Maritime Transportation Management Systems on our Software platform.

Export Ocean Freight

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Administration of freights

It’s possible to administrate Fcl, Lcl or hold shipments at the option of administrate preliminary files by grouping and triangulation

Proceedings/standard rates managing

CRM module integration to pay off files with specific proceedings rates for client at the option of applying articulated standard rates

Price/standard rates managing

CRM module integration to pay off files with specific price rates for supplier at the option of applying articulated standard rates

Spot offers administration

CRM module integration to pay off spot offers shipment for proceeding and price part

Consolidated shipping administration

Consolidated shipping can be administrated according to destination port with master B/L managing

Positioning managing

With FCL and master files it’s possible to manage Container positioning

Cargo manifests administration

Administration of cargo manifest can be printed in any format. Messages and even electronic pouch can be sent automatically to correspondents

Bill of lading administration

Administration of bill of lading (HBL, FBL or B/L) according to specifications given by companies

Sending of Bill of lading messages

Edi messages (IFTMIN) with bill of lading instruction are sent to shipping companies

Profit share administration

Administration of profit share with foreigner partners

Files electronic storage integrated

Native integration of Files electronic storage at the option of sending electronic pouch

BI analytics integration

Native integration of available dashboards or tools for creation of any Business Intelligence report

Activity agenda IM and chat integration

It is possible to generate your own activities or assign activities to someone or to a work group. The activities can be connected to any application object

Import Ocean Freight

apri

Consolidated shipping administration

It’s possible to administrate consolidated shipping and incoming preliminary alerts from correspondents

Administration of freights

It’s possible to administrate Fcl, Lcl or hold shipments

Proceedings/standard rates managing

CRM module integration to pay off files with specific proceedings rates for client at the option of applying articulated standard rates

Price/standard rates managing

CRM module integration to pay off files with specific price rates for supplier at the option of applying articulated standard rates

Spot offers administration

CRM module integration to pay off spot offers shipment for proceeding and price part

Advance payments administration

Integrated cross application for requests and administration of advance payments funds and related accounting links

Administration of pickup lists in port

Administration of pickup lists in port

Administration of delivery lists

Integrated cross applications for picking and delivery

Positioning managing

With FCL and master files it’s possible to manage Container positioning

Profit share administration

Administration of profit share with foreigner partners

Files electronic storage integrated

Native integration of Files electronic storage at the option of sending electronic pouch

BI analytics integration

Native integration of available dashboards or tools for creation of any Business Intelligence report

Activity agenda IM and chat integration

It is possible to generate your own activities or assign activities to someone or to a work group. The activities can be connected to any application object

Domestic Ocean Freight

apri

Administration of freights

It’s possible to administrate Fcl, Lcl or hold shipments at the option of administrate preliminary files by grouping and triangulation

Proceedings/standard rates managing

CRM module integration to pay off files with specific proceedings rates for client at the option of applying articulated standard rates

Price/standard rates managing

CRM module integration to pay off files with specific price rates for supplier at the option of applying articulated standard rates

Spot offers administration

CRM module integration to pay off spot offers shipment for proceeding and price part

Consolidated shipping administration

Consolidated shipping can be administrated according to destination port with master B/L managing

Positioning managing

With FCL and master files it’s possible to manage Container positioning

Cargo manifests administration

Administration of cargo manifest can be printed in any format. Messages and even electronic pouch can be sent automatically to correspondents

Bill of lading administration

Administration of bill of lading (HBL, FBL or B/L) according to specifications given by companies

Sending of Bill of lading messages

Edi messages (IFTMIN) with bill of lading instruction are sent to shipping companies

Profit share administration

Administration of profit share with foreigner partners

Files electronic storage integrated

Native integration of Files electronic storage at the option of sending electronic pouch

BI analytics integration

Native integration of available dashboards or tools for creation of any Business Intelligence report

Activity agenda IM and chat integration

It is possible to generate your own activities or assign activities to someone or to a work group. The activities can be connected to any application object

Ocean Freight Nvocc

apri

Client’s booking administration

Administration of client’s booking

Supervision of movements into stock

Supervision of movements into stock and detection of discordancies in weight and volume

Administration of freights

Administration of Lcl shipments at the option of booking grouping

Proceedings/standard rates managing

CRM module integration to pay off files with specific proceedings rates for client at the option of applying articulated standard rates

Price/standard rates managing

CRM module integration to pay off files with specific price rates for supplier at the option of applying articulated standard rates

Spot offers administration

CRM module integration to pay off spot offers shipment for proceeding and price part

Consolidated shipping administration

Consolidated shipping can be administrated according to destination port with master B/L managing

Positioning managing

With containerized master it’s possible to manage Container positioning

Cargo manifests administration

Administration of cargo manifest can be printed in any format. Messages and even electronic pouch can be sent automatically to correspondents

Bill of lading administration

Administration of bill of lading (HBL, FBL or B/L) according to specifications given by companies

Sending of Bill of lading messages

Edi messages (IFTMIN) with bill of lading instruction are sent to shipping companies

Profit share administration

Administration of profit share with foreigner partners

Files electronic storage integrated

Native integration of Files electronic storage at the option of sending electronic pouch

BI analytics integration

Native integration of available dashboards or tools for creation of any Business Intelligence report

Activity agenda IM and chat integration

It is possible to generate your own activities or assign activities to someone or to a work group. The activities can be connected to any application object

The Steps to Arrive at Go Live

Step-1-mobile

Subscription

Sign the contract by choosing the modules that best fit your business needs.

Approaching the project
step-2-mobile

Migration

The migration of your data is done in coordination with our Project Leader, in total security.

Data transfer
step-3-mobile

Formation

Thanks to the “Novacademy” project, our specialists will guide your Key Users in the BeOne world.

Visit Novacademy
Step-4-mobile

 Go-Live

Now you can focus on your core business. BeOne will take care of everything else.

Explore the Solution

Discover the total integration of BeOne

Click on the images to know into detail the specifications of each BeOne’s Suite module. The different applications refer to only one database, where they work in synchronization to recall data, their elaboration and archiving, avoiding duplication of information and misalignments. The BeOne solution is completely integrated with the activities demanded of shipping agents and logistics operators, ensuring the flexibility that sector operators require.

Click on the list below and discover the integration among the modules

NOVA SYSTEMS
IN DATA

Nova Systems Services S.r.l.  |   info@novasystems.it  |   T +39 045 878 8211  |   Cap. Soc. € 103.480,00 i.v.  |   C.C.I.A.A. VR N. 251355  |   Trib. Reg. Soc. N. 40176  |   Codice SDI: T04ZHR3  |   P.IVA 02639010236